Privacy Policy

HMX Accounting Services UK Ltd ("HMX Accounting", "we", "our", "us") is an AAT licensed accounting practice registered in England and Wales. We are committed to protecting and respecting your privacy.

For questions about this policy, contact us at info@hmxaccounting.co.uk.

We may collect and process the following personal data:

• Identity Data — name, title, date of birth
• Contact Data — email address, telephone number, postal address
• Financial Data — income figures, tax records, bank account details (only where necessary for accounting services)
• Technical Data — IP address, browser type, pages visited
• Usage Data — how you interact with our website

We use your personal data to:

• Perform the accounting and tax services you have engaged us for
• Communicate with you about your account or services
• Comply with legal and regulatory obligations (including HMRC)
• Improve our website and services
• Send service-related communications (not marketing, unless you consent)

We process your data on the following grounds:

• Contract performance — to fulfil our service agreement with you
• Legal obligation — to comply with HMRC and AML regulations
• Legitimate interests — to run and improve our business
• Consent — where you have explicitly agreed

We retain client data for a minimum of 7 years in accordance with HMRC requirements. After this period, data is securely deleted unless we are legally required to retain it longer.

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate data
• Request erasure of your data (subject to legal obligations)
• Restrict or object to processing
• Request data portability
• Lodge a complaint with the ICO (ico.org.uk)

To exercise any of your rights, or to ask a question about this policy, please email info@hmxaccounting.co.uk.